The First Book of Management

Chapter 1 - The Captain Of The Ship

Imagine that you are going on a cruise. As you walk up the gangplank and onto the luxury liner the Captain is there to welcome you aboard. He greets you personally by name, as he does all the other passengers. How does he do this? He has memorised everyoneís face and name from their passport, because he cares about his customers. I bet you are impressed.

You go down to your cabin, and you notice on your bed there is a little folded cardboard sign, which says "This bed was personally made for you by the Captain, because he cares about Quality". You think to yourself "Weird!" but you think no more of it and you get unpacked and change for dinner. †

Upon entering the dining room you notice that one of the waiters look familiar.
Surely thatís not the Captain serving out the soup?
Yes it is!
Because he cares about his team and he wants to be in touch with what the ordinary job is really like.
Is he a good captain, do you think?

You are starting to worry about this Captain now.
Surely he canít do everything.
You wonder who is steering the ship!
So after your dinner you decide to go up to the Bridge and have a look.
Maybe it will be the bed-maker or a waiter? †

On your way up the back stairs to the Bridge you pass the Engine Room, and there, shoveling in the coal, you can just make out, in the steam and glowing orange light from the flaming furnace, no surely it canít be, but yes it isÖ.The Captain! Because heís not afraid to get stuck in and get his hands dirty when thereís a tough job to do!

Do you still think heís a good Captain??
You arrive at the Bridge, and there is nobody there.
The ship is drifting, out of control, with icebergs everywhere!
As the ship approaches a huge jagged berg you decide to steer it away from danger - but which way should you turn the wheel? Just as you are about to have a go, the Captain (looking a little disheveled from his exertions in the engine room) comes rushing out of the stairwell, grabs the wheel, and just manages to save the ship and the lives of everyone on it. †

"Wow, that was exciting! I just LOVE this job! Never a dull moment!" he says.

Letís face it. Heís a rubbish Captain. We donít want a Captain like this. OK, we want one who cares about customers and quality and the team and gets involved, but not like this. We want a Captain who stands quietly on the Bridge saying things like "OK Number One?" and his first lieutenant says "Yes Sir, everything is under control". We want the Captain to be doing almost nothing, or thatís how it appears.

So what does a Captain do?
The answer is that he does three very important things:

1. Vision: he provides the vision of where the ship is going.
† This requires thinking, listening, planning, knowledge, experience, analysis, etc. and the future of everyone on board depends on his getting it right. He may gather information and opinions from the crew, but he makes the decision. He must not be distracted from this by daily details or problems. Otherwise thereís no point in having the ship in the first place. †

2. Systems: he makes sure that the systems are right, in order that the ship can get to its destination.

There should be a system to ensure that the beds are made correctly. Maybe someone will check five at random once a week and record the results on a log sheet, to be checked by someone more senior once a month. Having set the system up, the Captain does not get involved. In fact, he may have a system for setting up systems, so he may not do any systems-designing himself. Making sure there is a system could be the job of one of his team.

Similarly there will be a system to make sure that there is always someone available to stoke the boilers. If there is no one, the Captain wonít pick up the shovel, he will ask why. In an emergency he will allocate the job of shoveling to someone, and then ask why. If he discovers that there was no rota he will ask why. If he discovers that the computer that prints the rota is broken, he will ask why there was no back-up. He will keep asking why until he finds the root cause, and will make sure that it is put right so the problem cannot happen again. †

How many of the problems that you get at your workplace have happened before? 90%? This is why it is so important to get to the root cause, not in a blaming way but in a positive way, in order to improve the system for next time.

† If there is absolutely nobody else who can pick up the shovel, the Captain must do it. But he should be thinking to himself "Iím having to do this because I have FAILED". I didnít bring in a good enough system. Next time I will plan better. †

Part of the Captainís planned system might be to stay in touch with his team, by doing their job occasionally. This is an excellent plan. When the ship is running well, and a trained person is steering it, he could serve the soup or stoke the boilers for a shift, in order to stay in touch. Great! But he is choosing to do it. He chooses when he does it. He is in control.

3. People: the third vital role of the Captain is to look after his team. †

This means motivating and developing them. This could involve spending time with them to coach them and teach them, or could involve consulting them, or delegating increasingly challenging projects to them. It could involve just talking with them to get to know them better. Most of this book is about this aspect of the Captainís role.

† If the Captain gets the systems and the people right, the ship will run itself. This is why, if the ship runs aground, the Captain is the one who gets court-martialled. Even if he was asleep. Even if he was ill! Even if he was unconscious!! Even if he was dead!!! (OK, maybe not that, but nearlyÖ). The point is that the Captain should have trained his people and set up a system of working. †

So once the Captain has set up the systems and gets the people performing, do we need him any more?

† The answer is yes, because the task changes. The ship is constantly being given new directions, changing size and shape, coming under enemy fire, and developing unexpected new problems. The systems have to be adapted all the time, and the people need to be learning new skills and changing their roles constantly. And even if the task didnít change the people would - some would be leaving, new ones arriving, and the existing ones getting bored and needing a change. The Captain has to organise this. Or organise the organising. Thatís what Management is. †

A great quote from Roger Ward of Tulip UK: "Iím not in charge of the Accounts Department, Iím in charge of the people who run the Accounts Department".

† "But is it enough, to keep me occupied?" I hear you cry. "Vision, Systems and People doesnít sound enough to fill my working day. And surely it will look as if Iím not really getting in there, doing the job, looking busy. Canít I make the occasional operational decision, just to show that I care?" No!! If you really care youíll work on the big things which keep the ship afloat and on course, and youíll let the others get on with what they are paid for and what they are good at.

Message number 1: Donít try to do it all yourself! In fact, donít do any of the detail unless you really have to. Itís not what youíre there for.

Next Page
Contents
Chapter 1   - The Captain Of The Ship
Chapter 2   - Wandering About
Chapter 3   Ė Difficult Jack
Chapter 4   - Dr. Evil
Chapter 5   - Knowledge is Power
Chapter 6   - Destruction
Chapter 7   - A real friend
Chapter 8   - Teams from Hell
Chapter 9   - Dangerous Roy
Chapter 10 - Bob vs. Bob
Chapter 11 - Own Goals